The law states that you cannot use client’s funds to pay
for reimbursements, therefore Decorus will use agent funds to cover any
shortfall.
To allow a ‘Zero Statement’ you have to make sure the
settings are correct in the ‘Landlord record’
Double click on the ‘Landlord record’ you wish to create
a zero statement in.
Make sure the ‘Negative Stat’ box is ticked – ‘Save & Exit’
Within the ‘Landlords’ module, click on ‘Statements’
(bottom left), then click on ‘New Statement’
This will open the ‘Landlord Statement’ window
In this window, select the Landlord by clicking on the
little ‘Address Book’ icon (highlighted in the diagram) which will open up the
list of Landlords
Select the Landlord by clicking on the line once to
highlight in blue, then click ‘Select Contact’ – this will then open up the
‘Landlord Statement Transactions’ window. This lists all the transactions that
will be added to the statement. If there are any transactions that you do not
want to appear on the ‘Landlord statement’ then click on the ‘x’ on the left
hand side and this will be de-selected. Click ‘Add to Statement’
When these are added to the statement, because it is a
‘Zero Statement’, you will notice a transaction has been added ‘Agent Credit
due to insufficient funds’ – this sets the statement at ‘0’ and the shortfall
is reduced or cleared on the next statement.
If all information looks correct click ‘Update’ – it will
ask ‘Are you sure you want to update this statement into Sage’ ‘Yes’ to that –
it will then create a ‘Statement Number’
It will prompt you to print the statement. Click ‘Yes’
Then click ‘Save & Exit’
The Negative balance will be brought forward on the next
statement.
