Give Notice, Renew & Complete an Agreement
Decorus allows you to track the status of your agreements from renewal to notice given. To get the most out of the software you will want to make sure that you keep this information up to date.
Double click on the tenancy that you want to ‘Give
Notice’
Click on ‘Change Status’ and another window will appear –
In this window you will see that ‘Notice Given’ is highlighted. Click on the
‘Notice Given’ box and another window will pop up.
Enter the date and any notes that you have in this window
then click ‘Notice Given’ again.
You will then get a pop up asking if you want to change
the status of the agreement. Click ‘Yes’
Repeat the process, this time you will see that ‘Move
Out’ is highlighted. Click on ‘Move Out’,
This will bring up the next screen in which you can enter
the date the tenant has moved out.
This will then bring up the following screen
Click ‘Clear down schedule’ this will clear any
outstanding schedules, if any.
If you wish to suspend charges tick the ‘Suspend
Charging’ box, then click ‘Change Status’
It will ask ‘Are you sure you want to clear the unposted
tenant schedule for this tenant’ – click
‘Yes’– then click ‘Save & Exit’
This tenancy will now be in ‘Completed’ and the property
will show as available under the ‘Property’ module
A tenancy that is due to expire will appear in the
‘Expiring Tenancies’ in the ‘Tenancy’ module 60 days prior to the expiry date
(the 60 days is an option that can be changed in ‘Preferences’).
If you click on the tenancy you wish to renew a warning
box will appear
At this point you have 5 options, choose ‘Renew Agreement
and click ‘Continue’.
This will bring a new box up down the right hand side.
It will pre-select the date to continue from the last
date of the agreement; you can alter any of these fields or if you are happy
with the schedule, click ‘Update Agreement’.
The following window will appear, click ‘Yes’
In the next window, dependent on if you wish to clear the
existing schedule or not, click either ‘Yes’ or ‘No’
It will then change the right hand side to show ‘Check
List’ and if you go to ‘Activity’ & ‘Schedule’ you will see that a new
schedule has been created – click ‘Save & Exit’.
Choose ‘Continue on a periodic basis’ and click ‘Continue’
This time a schedule will not be created it will create a
transaction every month on the date set until you end the agreement – click
‘Save & Exit’.
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