Tenancy Module
Posting an already posted schedule item into Sage
There may be times where you need to repost a schedule item back into Sage. This could be down to restoring Sage data or some other reason. To repost an item you need to go to the tenancy schedule. Click on the Hide Posted Items checkbox so the ...
Tenancy Journal
To attach a ‘New Diary Event’ to Decorus open any Tenancy record and click on the ‘Journal’ tab, you will be presented with 5 new tabs on the top of the journal module (Diary, Emails, Documents, Notes and SMS) Diary Event Whilst on the ‘Diary’ tab ...
Tenancy Aged Balances
Within the ‘Tenancy/Lease’ module, you have ‘Aged Balances’ which reports on aged debtors. Before you run the report, you must set up the periods. Clicking on ‘OK’ displays the Aged Debtors Report. You can double click on any line and it will open ...
Deposit Centre
Within the ‘Tenancy/Lease’ module, you have the ‘Deposit Centre’ which lists deposits received from all tenants. Clicking on ‘Deposit Centre’ displays the following window where you can print the list. You have the ability to view the listing by: ...
One off Tenant Invoice
Click on ‘Tenancy/Lease’ module Click on ‘Tenant Invoice’ a new window will appear Select ‘Contact’ by clicking on ‘small box’ and another window will appear Highlight the contact by clicking once on the line and click ‘Select Contact’ Fill in the ...
Setting up a Tenancy Alert
To Set up a ‘Tenancy Alert’ Double click on any tenancy to open the relevant record, click on the ‘Communicate’ button and click on ‘Set up an Alert’ You will be presented with the alert screen, from here you can type in your alert message and click ...
Updating a Periodic Tenancy
Go to the ‘Tenancy/Lease’ Module Double click on the Tenancy where the rent is being increased. Click on ‘Information Bar’ Select ‘Renew/Update Tenancy Agreement’ from the menu. You will note that ‘Periodic’ is pre-selected. Change the ‘Next ...
Periodic Tenancy
A ‘Periodic Tenancy’ is a month by month rolling contract. This means that a tenancy schedule is not created, the transaction will create on the date of the month it is due. For example, if a tenancy started on the 1st of the month and the rent is ...
Setting up a Tenancy with Nightly Invoicing
To set up a Tenancy on a nightly invoicing basis - click on the ‘Benefit’ icon in the applicable tenancy record. This will open the ‘Benefit’ window. Make sure you complete: - Benefit Contribution - Frequency - Last charge ...
The Tenancy Checklist
In the ‘Tenancy/Lease’ module, Double click on any agreement to open up the relevant tenancy record, click on the ‘Information Bar’ and click on ‘Check List’. This will bring up the tenant’s checklist in the right hand column. These checklist items ...
Tenancy Schedule (Agent Version)
Within the ‘Tenancy’ module you will find the advanced rent schedule; in this window there are various tabs along the bottom. Re-Create Schedule This function allows you to re-create the schedule, if the rent amount/frequency etc. have changed. ...
Tenancy Schedule (Owned)
Within the ‘Tenancy’ module you will find the advanced rent schedule; in this window there are various tabs along the bottom. Re-Create Schedule This function allows you to re-create the schedule, if the rent amount or frequency etc. has changed. ...
Give Notice, Renew & Complete an Agreement
Decorus allows you to track the status of your agreements from renewal to notice given. To get the most out of the software you will want to make sure that you keep this information up to date. Give Notice Double click on the tenancy that you want ...
Tenancy Activation - Landlord Version
Go to ‘Tenancy’ or ‘Lease’ module. Select ‘Pending’ in the left side filter. This will bring up a list of pending tenancies. Double click on the pending tenancy you wish to activate. If the window below appears, please click ‘NO’. For expired ...
Tenancy Activation - Agent Version
Go to the ‘Tenancy/Lease’ module. Select ‘Pending’ in the left side filter. This will bring up a list of pending tenancies. Double click on the pending tenancy you wish to activate. If the window below appears, select NO. For expired tenancies only: ...
Raise Due Transactions
When you log into Decorus, it will always ask ‘Do you want to update tenant balances now’ – click ‘Yes’ to that and the ‘Recurring Charges’ window will appear. This window will provide a list of transactions waiting to be posted into Sage, if any ...
Creating a Pending Tenancy
Within the ‘Tenancy’ module click on ‘New Tenancy’. You will then be presented with the ‘Tenancy-New’ screen and the ‘Contact List’ will automatically show over the top. This screen is prompting you to select the contact you wish to add to a ...
Payment on Account and Allocating Payment to Rent
Payment on Account Go to ‘Tenancy Receipt’ within the ‘Tenancy’ Module - once you have selected the tenant, enter ‘Date’ & any ‘Reference’ In the ‘Amount’ column enter the value you wish to put as a payment on account then click ‘Post Receipt’ It ...
Tenant Refund
This function is used when money is owed to the tenant, i.e. deposit. In the ‘Tenancy’ module, click on ‘Tenancy Refund’ This will bring up the ‘Tenant Refund’ window. Click on the ‘Address Book’ icon against ‘Account ref’ to bring the contact list ...
Receipting Housing Benefit
Go to the ‘Tenancy’ module and click on the ‘Tenancy Centre’ on the bottom tool bar Then click ‘Benefit Receipt’ on the top tool bar A New window will appear. Click on the ‘Address Book’ icon against ‘Account Ref’ to bring contact list up or select ...
Front Desk Receipts
The ‘Front Desk Receipt’ window allows you to enter receipts without posting them into sage. it is also where rents will show if you are getting the message 'an unposted transaction already exists'. In the ‘Tenancy’ module, click on ‘Front Desk ...
An Unposted Transaction
When trying to post a ‘Tenant Receipt,’ if a message appears saying. This generally means that a previous transaction did not post through to Sage, due to either a PC crash, slow network or corrupt transaction, i.e. missing bank account, wrong date, ...