Payment on Account and Allocating Payment to Rent
Payment on Account
Go to ‘Tenancy Receipt’ within the ‘Tenancy’ Module -
once you have selected the tenant, enter ‘Date’ & any ‘Reference’
It will ask ‘Are you sure you want to post this receipt
into sage’ – click ‘Yes’
It will now say ‘There is an unallocated balance of £****
Do you want to pay this as a payment on account’ – click ‘Yes’
Allocating Payment
to Rent
If the payment on account is less than the Rent Charge
Once you have selected the tenant, enter ‘Date’ & any
‘Reference’ – then click on ‘SA’ line once and click ‘Pay in Full’ (bottom left
corner) – this will create a minus figure in ‘Amount’
Now click on the ‘SI’ line once, the ‘Enter Receipt’ box
will appear in the bottom right corner, enter the amount and then click back on
the ‘SI’ line again – this will put the ‘Amount’ to ‘0’ – ‘Post Receipt’
The transaction has now been allocated to the rent.
For Agent Version Only
The transaction will now appear in the ‘Clear Receipt’
window
If the payment on
account is greater than the Rent Charge:
Select the tenant, enter ‘Date’ & ‘Reference’ (if
required), and the screen will display the payment in advance plus any rent
charges.
Click on ‘SA’ line once, the ‘Enter Receipt’ box will
appear in the bottom right corner
Enter the receipt amount and Press ‘Enter’ (that amount
appears in the ‘Receipt’ column against the ’SA’)
Click on the ‘SI’ line once (the receipt amount appears
in the ‘Receipt’ column against the ‘SI’)
Click on ‘Pay in Full’ (bottom left corner).
Click on ‘Post Receipt’
The transaction has now been allocated to the rent.
For Agent Version Only
The transaction will now appear in the ‘Clear Receipt’ window.
Click on ‘Clear Receipt’ This brings up a message
Clicking ‘Yes’ means the receipt is posted to the
landlord account and will bring up another message
Clicking ‘Yes’ generates a landlord statement now, or
clicking ‘No’ means you want to generate it manually later.
Part Payment
If a tenant has only made a part payment to rent, within
the ‘Tenancy Receipt’ window, click on the rent transaction the part payment is
to be allocated, which will display ‘Enter Receipt’ box – enter the amount to
be paid and click ‘Enter’ on your keyboard, this will then allocate the part
payment to rent.
You will then see the amount show in the receipt column
Click ‘Post Receipt’ then click ‘Yes’ to the next window
For Agent Version Only
The transaction will now appear in the ‘Clear Receipt’
window
When you go back into the ‘Tenancy Receipt’ window, it
will display the remaining amount to be paid
Related Articles
Receipting Rent (Agent Version)
Go to the ‘Lease’ or ‘Tenancy’ module – Click on a ‘Tenant’ to highlight it and click on ‘Lease / Tenancy Receipt’. A new window will appear – The highlighted agreement details will fill in automatically. Check ‘Bank Details’ are correct Enter ‘Date’ ...Receipting Rent (Landlord Version)
Go to the ‘Tenancy’ module – choose the ‘Tenancy Centre’ tab at the bottom of the screen and click on the Tenant to highlight which one you are receiving payment from then. Click ‘Tenant Receipt’. A New window will appear with the Tenants details. ...Wrong Property Showing When Receipting Rent
This is an issue that relates to department codes and commonly occurs when a department code is shared by two properties. In the example we have below, we can see that the Property is set to Propert Road (Test). We have posted this month’s rent into ...Payment Terms
Using Decorus for Sage Professional you are able to create payment terms for your invoices. These payment terms (if set) will show on invoice templates and also send the information through into Sage. To alter the payment terms that interact with the ...Updating Nominal Accounts – Deposit/Rent/Fixed Service Charges
To add a nominal code that is not already in Sage: · Go into Sage · Click on ‘Nominal Codes’ · Click on ‘New’ · Add the details necessary · Click ‘Save’ · Go to Decorus for Sage · Click on the ...