How do I enter a Landlord Receipt

How do I enter a Landlord Receipt

This is exactly the same as receipting rent from a tenant except the receipt is coming from the landlord, and the receipt relates to a landlord invoice that is not appearing on a landlord statement.

Select Landlords from the main menu then select receipt rent / select the landlord from the landlord  list, and the sage company from the company list. Any outstanding items will be displayed on the screen in black. 

To receipt an item in full click on the item and then click on – pay in full. 

The amount, receipt, and analysis totals fields will display the amount and the unallocated box will be zero. Make sure that the transaction date is correct and that you are posting into the correct bank account. 

For a landlord receipt change the bank account nominal to 1200 or your current or office bank account number. There is no point in posting it into the landlord control account ( 1260 ), because rent funds are paid out of this account. Click on Post, top left, when you are ready, then the screen will clear.

If you are receipting an amount that is more or less than an outstanding amount enter the figure in the amount box, then click on the item and then click the automatic button. An under payment will be allocated to the outstanding amount, an over payment will be allocated in full to the outstanding amount. If there are any more outstanding items the extra payment will be allocated to them until it has been used up or they have all been marked as paid. If there is any extra un-used receipt at this point it will not show on the screen. Make sure that the date and bank accountare correct then click on post receipt / Yes. If a payment on account is to be created you will see a prompt that says something like 

“There is an unallocated amount of ? do you want to pay this as a payment on account ( Yes / No ).”

To save it as a payment on account, click Yes, and the receipt will be recorded and you will go back to the tenant list. If you click No to the payment on account prompt, you will just return back the  receipt screen and you can change the amount to be receipted or cancel the receipt form.

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