Adding a Supplier Invoice (Agent)

Adding a Supplier Invoice (Agent)

Adding a Supplier Invoice (Agent)

 

 

- To create a new supplier invoice, go to the 'Supplier' module.

- Male sure you are in the supplier invoices screen (bottom left corner).

- Select the 'New Invoice' button from the top tool bar.

- In the new window please select the correct supplier.

- Click on the address book icon next to the supplier field.

- Select the correct supplier from the contact list by single clicking on the record (so the it is highlighted in blue), then from the top left corner cluck on 'Select Contact'.

(Please make sure that only contractors and suppliers are highlighted in orange on the bottom tab).

 

Enter the details below:

> invoice type

> Invoice date

> Invoice reference

 

- From the supplier window select 'Add Item'.

 

You have 4 options within this window: 

 

- Charged to the Landlord Against a Property; Charge to the Landlord. Select the property from the drop down list, this will automatically prefix the Landlord. Enter the details of the repair. In 'Supplier' side enter 'Net' value, this will populate the same information in the 'Tenant/Landlord' side.

- Charged to the Tenant Against a Property; Charge to tenant. Select property from the drop down list, this will automatically prefix the tenant. Enter the 'Details' of repair. In 'Supplier' side, enter 'Net' value, this will populate the same information in the 'Tenant/Landlord' side.

- Charge to Company Against a Property; Change to 'Company'. This will take out the extra fields for 'Tenant/Landlord'. Select property from the drop down list. Enter 'Net' value.

- Office Transaction (This is for office expenses, for example gas/electric/telephone etc.); Tick 'This is an office transaction' and it will replace the property with 'Office Transaction' and remove 'Tenant/Landlord' details. Enter 'Details' of charge. Change 'Nominal' to within '5000-6999' range. Enter 'Net' value. The text at the bottom will now read 'This item must be paid from your office account'. 

 

- After you have completed the relevant scenario, click 'Save Changes'.

- This will then add the transaction to the main invoice window, in this window, click update and 'Yes'.

- Click 'OK' to the next window.

- Then 'Save and Exit'.

- The invoice will now appear in the list.

 

After you have completed the invoice you can, if you do not want to post into sage, you can click ‘Save and exit’

This will now record this invoice in LLM but won’t post it into Sage. This is a useful option for users who cannot post transactions to Sage from Decorus Essentials. All work can be done and then a user with full access can just go in to the records check them and post them in to Sage.

 

If you are marking up to the tenant or Landlord

 

If you mark up on a supplier invoice when the supplier is not VAT registered and you charge VAT on mark-up, you have to pay your supplier from the office account hence you have to record the information as above. You can add more than one item on each supplier invoice, Each item can relate to a different property. You can also charge your tenant by selecting tenant; make sure that in the account field the correct tenancy ref is displayed. The rest of the procedure is exactly the same.

 

 

 

 

 

 

 

 

Please See The Attached Document For More Information


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